Privacy and Public Information Policies

Statement Regarding Illinois Appellate Court Decision 

The Illinois Appellate Court has ruled that the College of DuPage Foundation is not a separate entity from the College of DuPage as it related to its receipt of the Federal Grand Jury subpoena; this ruling in no way jeopardizes the privacy of our valued donors, which have always been and will continue to be protected. Well before this decision was announced, both the College of DuPage and the College of DuPage Foundation conducted a thorough review of their leadership and began the process of improving internal practices to bring about improved transparency and accountability. We look forward to our continued partnership with College of DuPage in support of students.

Privacy Policy

We have created this statement to demonstrate our firm commitment to your privacy. We do not collect personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our Web site.


Use of Text and Images

If you would like to publish information that you find on our Web site, please send your request to foundation@cod.edu. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page. 

Accessibility

This Web site is designed to be accessible to visitors with disabilities, and to comply with federal guidelines concerning accessibility. We welcome your comments. If you have suggestions on how to make the site more accessible, please contact us at foundation@cod.edu.

Site Tracking

We collect and store only the following information about users to this site: the name of the ISP from which users access the Internet, the date and time our site is accessed, and the Internet address of the Web site from which you linked to our site.

We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors.

Online Profile Updates and Donations

Users may wish complete the Profile update form and share personally identifying information. This information will be used only to provide users with personalized content. We may use contact information to send further information about our organization or to contact users when necessary. User may opt-out of receiving future mailings at any time. For more information, see the "Opt Out" section below.

Opt-Out or Change Your Contact Information

Our site provides users the opportunity to opt-out of receiving communications from us through a special online form. Users may specify to receive limited communications or none at all. User may also update contact information through another online form. For recording purposes, users cannot be deleted from the database; however, users control all of their communication preferences.

Sending us an Email

You also may decide to send us personally identifying information, for example, in an electronic mail message containing a question or comment, or by filling out a Web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other employees who are better able to answer you questions. We may also use your email to contact you in the future about our programs that may be of interest.

We want to be very clear: We will not obtain personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. Except as might be required by law, we do not share any information we receive with any outside parties.

If you sign up for one of our email lists, we will only send you the kinds of information you have requested. We won't share your name or email address with any outside parties.


Donor Bill of Rights

The College of DuPage Foundation adheres to the Donor Bill of Rights as created by the American Association of Fund Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), the Association of Fundraising Professionals (AFP), and the Council for Advancement and support of Education (CASE). Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, the Foundation declares that all donors have these rights:

    1. To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
    2. To be informed of the identity of those serving on the organization's governing board, and to expect the Board to exercise prudent judgment in its stewardship responsibilities.
    3. To have access to the organization's most recent financial statements.
    4. To be assured their gifts will be used for the purposes for which they were given.
    5. To receive appropriate acknowledgement and recognition.
    6. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
    7. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
    8. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
    9. To have the opportunity for their names to be deleted from mailing lists that the organization may intend to share.
    10. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

Donor Bill of Rights, ©2011, Association of Fundraising Professionals (AFP), all rights reserved. Reprinted with permission from the Association of Fundraising Professionals.


Public Information Policy 

This policy was approved by the College of DuPage Foundation Board of Directors on December 8, 2015.

I. Purpose 

The College of DuPage Foundation is an Illinois nonprofit corporation dedicated to raising and managing private gifts to assist College of DuPage. This policy sets out the practices of the foundation regarding disclosure of information held by it and the procedures for requesting information. The foundation believes that information held by it should be as open to public inspection as possible, while still respecting the privacy rights of donors, prospective donors, and foundation employees, and without compromising the foundation's ability to secure and steward funds for the continued success of College of DuPage. 

II. Release of Information 

The records of the foundation are available for inspection in accordance with the procedures described in Section IV below, with the exception of "Confidential Information" as described in Section III below. Because the COD Foundation is not a "government body" or "lawful custodian,” requests under the Illinois code for public records related to the foundation's activities of raising and managing private gifts to assist College of DuPage should be submitted to the Foundation Board Secretary. 

Available Information 

Various records of the COD Foundation are available for public inspection. Records available include, but are not limited to: 

IV. Confidential Information 

Confidential information which is not available for public inspection includes the following: 

      • Information relating to donors and prospective donors 
        • Portions of records that disclose a donor's information such as: personal, financial, estate planning, or gift planning matters 
        • Records received from a donor or prospective donor regarding such donor's prospective gift or pledge 
        • Records containing information about a donor or a prospective donor in regard to the appropriateness of the solicitation and dollar amount of the gift or pledge
        • Portions of records that identify a prospective donor and that provide information on the appropriateness of the solicitation, the form of the gift or dollar amount requested by the solicitor, and the name of the solicitor
        • Portions of records disclosing the identity of a donor or prospective donor, including the specific form of gift or pledge that could identify a donor or prospective donor, directly or indirectly, when such donor has requested anonymity in connection with the gift or pledge. This does not apply to a gift or pledge from a publicly held business corporation.
      • Information relating to fundraising plans and strategies
      • Trade secret information and information relating to the business of any foundation subsidiary which, if released, could create a competitive disadvantage
      • Individual employee information other than name, title and salary
      • Individual student information
      • Information relating to trusts and annuities administered by the foundation, except as to actual gifts to the foundation from such a trust or annuity
      • Other information protected by law 

V. Procedures for Requesting Public Information

It is the foundation's goal to make reasonable accommodations for those who wish to examine publicly available information held by the foundation. Information may be requested by contacting the Foundation's Board Secretary by phone at 630-942-2462 at the foundation offices, 425 Fawell Blvd., Glen Ellyn, IL.

Requests for information will be processed in the order received in a reasonable length of time — usually three to five business days unless the request is for a large volume of information. If the requested information is available on the foundation website, the requester will be so notified. 

Reproduction and Additional Fees 

If an information request requires the retrieval and reproduction of documents, a reasonable per-page reproduction fee applies in most cases. The per-page reproduction fee shall not exceed the actual cost to the foundation of satisfying the request and does not apply to copies of the foundation's IRS Forms 990 and 1023. The foundation will charge an hourly fee for staff time which is required to locate and prepare requested information and to monitor access to information. All fees shall be paid by the requesting party to the foundation prior to receipt of requested information. Accounts must be settled before additional information is provided. 

VI. Protection of Privacy 

This policy sets forth the foundation's practices with respect to public and confidential information; it is not and shall not be interpreted as inconsistent with the rights set out in the nationally recognized Donor Bill of Rights, which has been adopted by the foundation board of directors. This policy shall not be interpreted as violating any federal, state or local law governing the dissemination of information. 

VII. Periodic Reassessment of the Policy 

The foundation board of directors will periodically review this policy. This policy and future revisions shall be made publicly available on the foundation’s web page. 


Questions about our policies

If you have any questions please contact us at:foundation@cod.edu or (630) 942-2462.

Illinois Freedom of Information Act

The Illinois Freedom of Information Act (FOIA) provides that all persons are entitled to full and complete information regarding the affairs of government and the official acts and policies of those who represent it. Any individual, corporation, partnership, firm or organization, acting individually or as a group, has the right to inspect certain public records.

Information on FOIA requests
is available here.
 

College of DuPage Foundation
425 Fawell Boulevard
Glen Ellyn, IL 60137
Phone: (630) 942-2462 
Email: foundation@cod.edu
Federal Tax ID: 23-7011835

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© 2016 College of DuPage Foundation